Student affairs in the school management system
One file for every student
The student affairs module of the WEDATA school management system: admissions, files and guardians, attendance, timetables and classes, grades and certificates, and fees and instalments followed from the same accounts, for a single school or a group of schools.
Screens
A look inside the system
before you start
More than 8 years of experience in business solutions
Modules
The student's journey
from admission to certificate
Admissions and student files
Record the application, then the admission, and create the student's file with their details, grade, class, guardians and attached documents such as certificates and ID, and move them between grades at the start of every school year with no re-entry.
Attendance and timetables
A timetable per class with its periods and teachers, attendance recorded daily or per period, and absence and lateness reports per student and class, so the guardian is notified of their child's absence that day, not at the end of the month.
Grades and certificates
Define subjects, exams and their weights per grade, so the teacher enters marks, results and grades are calculated automatically, and term and year certificates are issued in the school's template, with an achievement record per student across the years.
Fees and instalments
Set the fees for every grade and its services such as transport, meals and books, split them into instalments on dates, record collection in cash, by card or by post-dated cheques followed until they clear, and follow late payers from every guardian's statement.
Why WEDATA
A system built
for schools and school groups
Guardians
The guardian sees their child's attendance, grades, fees and payments in their portal.
Teachers and staff
Teachers' files, attendance and payroll in the same HR module.
School groups
More than one school or branch in one account with consolidated reports for management.
Accounts built in
Collected fees, school expenses and payroll in one set of financial statements.
Permissions and security
Permissions for the teacher, the accountant and management, a log of every action, and daily backups.
Reports
Attendance, academic achievement and overdue fees per grade and class in Excel and PDF.
Integrations
Student affairs and accounts
in one system
The student's file carries their fees and instalments, every collection posts to the accounts on the guardian's account, and teachers' payroll is posted from HR, so the school's administrative and financial picture completes from one place.
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Fees and accounts
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Staff and payroll
Activities
Fits these activities
and more
FAQ
Frequently asked questions
about student affairs
What school principals ask most before getting started.
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Can the guardian see their child's data?
Yes. From their portal they see attendance, grades, fees and payments, and receive an absence notification.
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How are fees split into instalments?
Set the grade's fees and services, split them into instalments on dates, and every instalment appears in the guardian's statement with late ones followed up.
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Does the teacher enter marks personally?
Yes. Every teacher has an account with their own permissions from which they enter their subjects' marks and their periods' attendance.
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Does it suit a group of schools?
Yes. Every school has its students, staff and accounts, with consolidated reports for management from one account.
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Are accounts part of the system?
Yes. Fees, expenses and payroll are in the same WEDATA ERP system, with e-invoicing support for Saudi Arabia and Egypt.
Ready to digitise your student affairs?
Contact us for a demo of the school management system and follow your students from admission to certificate.