WEDATA property management system
Contracts, rents and cheques under control
For property owners and management companies: a unit per property and a contract per tenant, rent invoices issued on time, post-dated cheques followed until they clear, maintenance and expenses per unit, and fixed assets with their depreciation, in one accounting system.
Screens
A look inside the system
before you start
More than 8 years of experience in business solutions
Solutions
From contract to collection
for every property unit
Units and contracts
Record your properties and their units with rent and sale prices, and create a file for every tenant or buyer with their contract and attachments such as ID and the signed agreement. Start the relationship with a quotation that becomes a contract, then invoices, with no re-entry.
Recurring rents and collection
Set the rent amount, period and start date, and the system generates an invoice every month, quarter or year on time. Record collections and allocate them to invoices, and follow overdue amounts, aged receivables and every tenant's statement.
Post-dated cheques
The cheque drawer becomes a list with dates, amounts and statuses: received, sent for collection, then collected or rejected. A collected cheque posts to the bank automatically, a bounced one returns as a receivable on the tenant, and a cheque can be endorsed to a supplier instead of banked.
Maintenance, expenses and assets
Record a maintenance request as a task with an owner, deadline and priority on the unit's file, and maintenance contractors' invoices as purchases assigned to the unit or property. Record the properties you own as fixed assets with automatic depreciation.
Why WEDATA
A system built
for owners and management companies
Follow-up reminders
A reminder before the contract ends, a cheque falls due or a renewal date, assigned to a specific employee.
Tenant portal
The tenant sees their invoices and payments in their portal, and every document reaches them by encrypted link.
E-invoicing
Rent invoices compliant with ZATCA in Saudi Arabia and the Egyptian Tax Authority.
Attachments
The contract, ID and unit photos on the tenant's file and transactions.
Permissions and security
Permissions for the collector, the accountant and management, a log of every action, and daily backups.
Reports
Collected and overdue rents, cheques under collection and profit per property in Excel and PDF.
Integrations
Rents and cheques
straight into your accounts
The rent invoice posts when issued, the cheque posts to the bank when collected rather than when received, and the maintenance expense is assigned to its unit, so tenant and bank balances in the books match reality.
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Tenants and accounts
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Banks and cheques
Activities
Fits these activities
and more
FAQ
Frequently asked questions
about property management
What property owners and management companies ask most before getting started.
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Are rent invoices issued on their own every month?
Yes. Define a recurring invoice for every contract with its amount, period and start date, and it is issued on time as a normal, editable invoice; stop it when the contract ends.
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How do I follow tenants' post-dated cheques?
Record every cheque with its date, amount and bank, and follow its status from receipt to sending for collection, then collection or rejection, with totals for what is under collection.
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Can I know each property's expenses separately?
Yes. Assign maintenance invoices and purchases to the unit or property, or use the cost centres add-on, and each property's profit appears in reports.
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What about a bounced cheque?
Its rejection is recorded with a date and note, and the amount returns as a receivable on the tenant's statement to be followed up.
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Does it suit an owner with only a few units?
Yes. Start with your units, contracts and recurring invoices, and add cheques, maintenance and assets when you need them, from the same account.
Ready to control your rents and cheques?
Start your free trial with WEDATA and follow your properties, tenants and collection from one dashboard.