Hotel accounting system
Rooms and restaurants in one ledger
An accounting system built on WEDATA ERP for hospitality: reception and restaurant revenue posted daily, company and travel agency receivables followed up, food purchasing and stores controlled, and staff payroll, hotel assets and post-dated cheques in one system.
WEDATA ERP preview
Explore example screens
from WEDATA ERP
More than 8 years of experience in business solutions
Modules
Hotel accounting
from revenue to financial statements
Revenue and general ledger
Room, restaurant and service revenue posts to the general ledger on its set accounts daily, with quick entries for recurring expenses, period and financial year closing, and a trial balance and financial statements read with their details.
Company and agency receivables
Stays on the account of companies, travel agencies and booking sites are invoiced on credit and followed with a statement per party, aged receivables and payment terms, with post-dated cheques followed from receipt to collection.
Purchasing and food stores
Purchase orders and receipts for food, beverages and room supplies with batch and expiry tracking, a store per department with transfers between them, a reorder level that raises the purchase requisition when stock runs low, and supplier payments allocated to their invoices.
Payroll, assets and costs
Staff payroll with shifts, attendance, allowances and advances, hotel assets from buildings to furniture and equipment with automatic depreciation, and the cost of every department separately through branches and departments or the cost centres add-on.
Why WEDATA
Accounting built
for hospitality
E-invoicing
Invoices compliant with ZATCA in Saudi Arabia and the Egyptian Tax Authority.
Banks and reconciliation
Bank statement import and reconciliation, and payment gateways settled net of fees.
Multiple currencies
Invoices and collections in the currencies of foreign guests and agencies, with account revaluation.
Hotel chains
A branch per hotel with its reports, and consolidated reports for management from one account.
Permissions and approval
Permissions per role, an approval chain for purchases and expenses, and a log of every action.
Reports
Profit per department, agency receivables and store valuation in Excel and PDF.
Integrations
Accounts connected
to reception and restaurant
Folio settlement at the front desk and restaurant orders on the points of sale post to the accounts, kitchen purchases are deducted from its stores, and staff payroll is posted on time, so the hotel's financial picture completes with no re-entry.
-
Front desk and points of sale
-
Stores and payroll
Activities
Fits these activities
and more
FAQ
Frequently asked questions
about hotel accounting
What hotel accountants ask most before getting started.
-
Is reception revenue posted automatically?
When connected to the front desk system, folio settlements post to the general ledger on the revenue accounts set for each department.
-
How do I follow travel agency receivables?
Every agency has a statement, payment terms and an aged receivables report, its collections are allocated to its invoices, and its post-dated cheques are followed until collection.
-
Can I know the restaurant's profit on its own?
Yes. Make the restaurant a department or cost centre, so its revenue, purchases and staff payroll are assigned to it and its profit appears in reports.
-
Does the system handle perishable food?
Yes. Food is received in batches with expiry dates, followed in stock reports, and the reorder level raises the purchase requisition when stock runs low.
-
Does it suit a hotel chain?
Yes. A branch per hotel with its accounts and reports, and consolidated reports for management from one account.
Ready to control your hotel's accounts?
Start your free trial with WEDATA ERP and follow your hotel's revenue and costs from one dashboard.